Morikami is an equal opportunity employer. There is no visa sponsorship available for vacant positions. Applicants must already have proof of legal status to work in the U.S.
FULL-TIME FACILITY RENTAL COORDINATOR
The Facility Rental Coordinator serves as the onsite coordinator and Museum representative for most rental events and aids the Facility Rental Manager in the promotion and sales of our facility for weddings, corporate events, private fundraisers, private dinners, parties, etc. The position plays a critical role in building customer satisfaction through outstanding service. This position reports directly to the Facility Rental Manager and must work effectively with other Morikami staff including administrative, maintenance, development, finance, education and curatorial departments.
RESPONSIBILITIES AND DUTIES
- Coordinates all aspects of large private facility rentals (weddings, private parties, corporate functions, etc.) – contracts, vendor suggestions, client interaction, rehearsals, and day of event coordination.
- Ensures that Museum rules and regulations are upheld during events and that proper safety and lighting provisions are planned for in advance and properly executed during the event.
- Facilitates sales and coordination of smaller daytime ceremonies in the Gardens.
- Facilitates the reservation of private photo sessions and serves as on-site contact during the event.
- Works in conjunction with the Palm Beach Film and Television Commission to secure private film sessions on property and serves as the on-site contact person during the event.
- Assists with audio – visual needs for private events.
- Provides professional and courteous service to all potential customers and contacts.
- Pursues and schedules appointments to meet with potential business leads for wedding and event opportunities.
- Completes and sends contracts to potential clients upon request.
- Accepts and follows appropriate accounting procedures to record payments.
- Responds to and follows up on all leads and contacts established via phone or internet.
- Responds to inquiries and updates photos and information as needed on advertising sites such as The Knot or Wedding Wire.
- Continually helps to assess menus, facility, and services and make recommendations to management as to how they can be improved based on feedback from guests.
- Performs clerical duties as needed, such as filing, photocopying, and collating.
- Performs related work and special projects as directed.
- Adheres to a high level of standards and expectations regarding the Morikami’s appearance and overall general impression as received by Museum patrons.
QUALIFICATIONS & SKILLS
- Must possess superior customer service skills as well as oral and written communication skills.
- Demonstrates correct usage of grammar, spelling, and punctuation.
- Must possess a high level of integrity and sense of professionalism.
- Exhibits good judgment and independent decision-making skills.
- Must be proactive and demonstrate the ability to work autonomously or with a team.
- Proficient in Microsoft Office applications including but not limited to Outlook, Word, Excel, and PowerPoint and have the ability and willingness to learn various industry-related software programs.
- Able to acquire new skills in event related computer software programs.
- Flexible schedule – must be able to work nights and weekends.
- Must be able to manually lift 40 lbs. and use a hand-truck or dolly to move equipment.
- College experience required and event-planning skills preferred.
Please email your resume and cover letter to Alanna Keating, Facility Rental Manager, at firstname.lastname@example.org.
NO PHONE CALLS OR WALK-INS, PLEASE.
The Preparator is a full-time professional position responsible for the preparation, installation/deinstallation, and maintenance of exhibitions at the Morikami Museum. This position reports directly to the Exhibition Manager and is a key staff member in a small but dynamic team, working closely with the Exhibitions, Collections, and Curatorial staff. This role requires precise attention to detail, strong communication and analytical skills, as well as the abilities to prioritize and manage multiple projects and deadlines simultaneously and to work collaboratively and diplomatically.
RESPONSIBILITIES & DUTIES
Primary responsibilities will relate to both the permanent collection and traveling exhibitions, including (but not limited to) the following:
- Fabrication and construction of exhibition furniture and crates.
- Patching, painting, and prep of exhibition walls and floors.
- Prepare artwork for display, including matting, framing and mounting.
- Install and maintain gallery lighting.
- Install labels and vinyl graphics.
- Responsible for the general maintenance of permanent and temporary exhibitions in the Yamato-kan interpretive space.
- Responsible for organization of the Exhibit Storage Room, including monitoring supply of hardware and other materials and maintaining tools in optimal condition.
- Loading and unloading of trucks.
- BFA or BA in art or related field preferred.
- Experience with both 3D and 2D design; familiarity with audio/visual components in interactive displays.
- Minimum three years’ experience working in a museum handling and installing artwork and building exhibition furniture according to American Alliance of Museums (AAM) Standards.
- Familiarity with shop and framing tools, photography a plus, building construction and maintenance, mechanical maintenance and repair work.
- Demonstrated ability to creatively and intelligently solve complex problems.
- Flexibility to travel and/or work extended hours as needed.
- Ability to meet deadlines.
- Ability to stand and/or work on feet for long periods, lift and carry artwork and other materials weighing up to 50 lbs.; comfortable on ladders up to 14ft. high; ability to work in non-climate controlled environment.
- Self-motivated work ethic and ability to work as part of a team.
Submission Deadline: Open until position filled.